Tag Archives: Collaboration

Collaborative Writing

Writing is supposed to be done alone in a cold garret somewhere.  The writer tortured to some degree by the blank page.  Characters, storyline, theme development all taking up a great deal of space in the writer’s thoughts.  Is that still the image?

 

How about the place of the reader?  Should a writer develop ideas based solely on personal interest and preference, or in some consideration of the potential reader?  Particularly in this medium, which is so immediately public.  And yet, only so much so as the blog’s SEO commands.

 

public domain image

public domain image

I used to wonder about writing as part of a group.  I did take a play writing course in high school where we often worked in teams on pairs.  Sometimes this led to better pieces and sometimes to drivel. How does the division of labor work out?

 

I warmed to collaborative writing in the business environment.  It helped that I came across a writing partner with similar sensibilities and a more developed (at the time) methodology.  One or the other of us would usually take a first stab at writing the first draft after a brief discussion of need or intent and then we would sit together and hone it.  Move sections about, sharpen wording, tighten the message so that there was plenty of white space.  White space is very important in business writing.  In the early days, I thought that she spent too much time honing.  But I learned better editing.

 

I came to realize that my interest in fiction was actually useful in this writing environment.  Story is necessary here, too.  Not as in making something up, but in creating a clear arc; keeping the focus of the piece clean.  Every detail isn’t necessary, in fact too much detail is detrimental to keeping the reader engaged in the message.

 

We are writing about this issue.  This is a bit of the background for why we are writing.  This is the solution.  The adage to start in the middle has merit here, captures interest.  Keeps things moving.

 

A strong conclusion – with a call to action.  Here is what we want you to do with this information.  In business writing the reader is highly important, if not properly considered then the message may fail.  Collaboration of minds and writing styles can make the effort more effective.

 

© 2014 BAReed Writing | Practical Business, All rights reserved

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Unintentional Teamwork

Not only is it still allergy season for me, I am getting over a summer cold therefore I had facial tissues on my store list.  The smaller cube shaped boxes fit well in my bathroom and I was down to my last box.

 

There I stood facing the industrial shelving that holds the paper goods, staring at the several feet of empty space between me and the store brand facial tissue cubes arrayed at the very back.  How helpful.  I looked over at the name brand cubes to my left – of course quite handy.  I looked at the full sized boxes to my right and was quite pleased to see that there was a full selection of the 3 ply version for my main bathroom.  I grabbed a few.  And went back to staring at my intended cubes about five feet from my nose.

 

A woman about my own age came up behind me.  “Did you need some of those?”  She pointed at those cubes.  “Yes, I am considering my options.”

 

I had considered scaling the rack and also going in search of a long stick – say a broom a couple of aisles over.  She clearly had the same thought, disappeared for a moment and came back with a fly swatter.  Smart woman, she leaned in on the shelf below and started to tease the cubes forward.  I looked at her arm-span and offered to help since mine is greater.  The two of us worked in tandem and managed to pull 6-8 cubes forward.

 

public domain image

public domain image

Only to find that they were the kind with lotion.  Drat.  Ingenuity thwarted by the store’s buyer who clearly overbought this kind instead of the plain old ones that we were both after.  We walked our separate ways empty handed.

 

I don’t know if she meant to work together or just get me out of her way so she could achieve her own goal.  I walked away thinking that while ultimately disappointed in my main goal, it had been energizing to work together with this stranger to overcome that obstacle.

 

Facial tissue cubes are still on my store list for this week.  I wonder what will happen?

 

© 2014 BAReed Writing | Practical Business, All rights reserved

A Highly Collaborative Introvert

Maybe you are wondering why I am combining these two seemingly contrary traits.  These traits cannot exist in parallel to each other.  But they can and do, and I am living proof.  On my original blog, in my most enduring and highly viewed post to date I talk about being an introvert with extroverted tendencies.  And mention that I like to collaborate.

 

Collaboration is to work with another person on within a group toward a shared goal.  Collaboration is a powerful way to take a good idea and make it something stellar through the use of the strengths of multiple people.  True collaboration, and not the buzzword ‘collaborative’, can and does improve plenty of projects.

 

Introversion simply means that a person wants to choose where, when, with whom and for how long they interact with other people.  Having no control over any of those points creates an energy drain for the introverted person.  Introversion is not shyness, though Dictionary.com lists introversion as a synonym, because shyness is more about wanting to fade into the background when in a group.  Shyness is timidity, wanting to limit your exposure to the unfamiliar.  A person can be introverted and not be shy and vice versa.

 

All of the above is lead in to my topic, being a collaborative introvert.  It took me a very long time to understand my introversion because I am not a complete introvert.  But I often came away from group interactions feeling exhausted and anxious and I couldn’t figure out why.  And part of the reason why I didn’t understand is because I love shared ideas.  I get jazzed up when a group situation offers a chance to develop an ok idea or plan into a much better one.

 

public domain image

public domain image

It has only been in the last few years, as I thought about defining these traits for myself that I realized the distinctions.  And the parameters that I need to create for myself to prevent that exhausted, anxious feeling.  Or at least lessen it as much as I can.

 

Simple things really help – taking a moment to compose myself before walking into the room, having at least some pre-idea of what might happen (meeting topic/agenda, reason for the event, who will be attending, etc.), knowing when I need a break.  I also almost always have a notebook with me to jot things down (for potential blog posts later).

 

What about you do you find value in collaboration?  Are you an introvert or an extrovert?

 

Related:  I also wrote this follow up, Introversion Revisited – How Could I Resist?, which didn’t play as well.

 

© 2014 BAReed Writing | Practical Business, All rights reserved

‘We Already Tried That’

I fear that these words have passed my lips at some point in the past and I imagine that they fell on the ears of the listener about the same way they fall on me when I hear them.  Shut down, denied, rejected.  Unintended enthusiasm killer.

 

I got together for brunch recently with some friends, we used to be co-workers, but now all work in other places.  This phrase came up and stuck with me because it is a common thing to hear in many offices.  New people mean new opportunities to examine old process and tasks in a new way.  New people could be new to the company or new to the team with prior experience at the company in a different role.

 

When I first heard ‘we already tried that’ in response to something that I said, I was rather crestfallen and rolled the rest of my comment back up, folded my hands and clammed up.  Now, I redouble my efforts to find a way to introduce the idea in a manner that will be palatable to the listener.  Or if I overhear someone else get shot down, I try to help them get an opening to complete their thought.

 

My thought isn’t so much that we should take action on the idea itself as much as it is about giving people the opportunity to speak up and participate in solutions.  Or the process for developing solutions.  Maybe we really did try exactly that and it didn’t work at that time, in that manner.  But that isn’t the point (plus this is a new time and maybe with a couple of tweaks the idea is valid again.)  Maybe it didn’t work the first time for some sub reason that would no longer affect the outcome.

Imagine if we hadn't allowed any new versions of Edison's inventions? (public domain image)

Imagine if we hadn’t allowed any new versions of Edison’s inventions? (public domain image)

 

The objective, purportedly, is to have engaged employees – ones who participate actively in creating solutions to the situations that invariably come up.  This phrase is high on the list of reasons why employees stop participating and just trudge along.  It is in my DNA to keep putting forth new suggestions, but this isn’t true for many people.  Who knows how hard someone had to screw up their courage to put forth an idea to be told ‘we already tried that’ before the whole idea was out of their mouth?

 

We already tried to shoot down ideas with ‘we already tried that’ and it failed miserably.

 

© 2014 BAReed Writing | Practical Business, All rights reserved

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